National Officials Travel Program

National Officials Travel Program

National Officials Travel Program

National Officials Travel Program Expense Claim Form

(Effective Date: September 3, 2015)

  1. The Swimming Competition must be sanctioned by the Provincial Section within whose jurisdiction the competition is held.
  2. The reimbursement of travel claims related to swimming competitions in Canada is restricted to level 4 and 5 officials and open water swimming level 3 officials certified in Canada.
  3. Officials who wish to participate in the National Officials Travel Program must submit proof of certification signed by the chairperson of the provincial officials association with their first application.
  4. Officials must be registered with their Provincial Section to be eligible for reimbursement.
  5. Officials should submit an expense claim form to their Provincial Section office within ten business days of the completion of the competition and/or in accordance with Provincial Section guidelines.
  6. Reimbursement for Officials travel claims will be limited to accommodation (original receipts required) and economy airfare or kilometers driven at a prescribed rate of $0.45 per kilometer and payable at year-end. Officials must have driven a minimum of 50 kilometers (cumulative) to be eligible for reimbursement. The maximum claim for kilometers driven shall be the equivalent of the economy airfare to the specific destination. (Please Note: Officials who book flights in business class will need to provide a proof of the cost to fly economy on the date of the booking, in order to be eligible for reimbursement.)
  7. Attendance Requirements:
    1. For 1 or 2-session meets, an official must work each session.
    2. For 3 or 4-session meets, an official may miss 1 session only.
    3. For 5 or more session meets, an official may miss a maximum of 2 session.

    Please Note: If in an emergency or due to illness, an official is unable to complete the minimum required sessions outlined in this policy, a letter explaining the unexpected extraordinary circumstances that arose while at the meet must be written by the official when applying for an expense claim receipt from the provincial section.

  8. Only expense claims which are not subject to reimbursement by another party are eligible to be submitted.
  9. Officials may make a yearly donation made payable to ‘Swimming Canada’. A tax receipt will be issued at year-end.
  10. The National Officials Travel Program shall be reviewed annually.